Writing Minutes Of Meeting

Target Audience
– Division 2 & 3 Officers or Executive, Junior Executive & Support Staff.
– Officers who are required to write minutes for both formal and informal meetings are strongly urged to attend this programme.

Course Objectives
This one-day programme will equip participants with these skills through the teaching of the various concepts and a role play where participants will be given the opportunity to take notes during a meeting and thereafter churn out the minutes of meeting.

Course Duration
1 day (8 hours), 9:00am – 5:00pm.

Course Content
A good minute-taker has a particularly challenging task to listen carefully to the complexities of the discussions at the meeting, extract relevant points and present the information in a clear, concise, complete and useful format.

This programme will be conducted in an active workshop style using lectures, work relevant scenarios, small group discussions and a role play.

1.   Introduction
– Types of Minutes of Meeting
– Purpose of Minutes of Meeting

2.   Minute-Taker
– Roles, Responsibilities and Rights
– Effective Note-Taking Techniques

3.   Content
– What to include in the Minutes of Meeting

4.   Language and Grammar
– Reported Speech
– Time and Tense
– Active and Passive Voice
– Reporting Verbs

5.   Format
– Linking the Agenda to the Minutes of Meeting
– Typeface, Alignment, Margins and Spacing
– Numbering of Paragraphs

6.    Tone and Style
– Correlate with Organization Culture